Post by Trade Forum on Jan 10, 2023 14:59:50 GMT 1
Export Documentation & Procedures In Nigeria: Uses And How To Get Them
As an exporter, it is very important for you to fully understand all necessary procedures and documentations required for a successful export business. If you fail to follow the procedures or miss out on the required documentation, you may be heading towards great difficulty.
No matter the fact that you will need the services of an export agent along the way, you must make sure that you monitor the agent all the way in order to be sure that all procedures have been followed and all necessary documents obtained.
Do not listen to lame stories from people with half-baked knowledge or ideas, they will tell you that it doesn’t matter, when the time comes for it to matter they will not be there to solve the problem for you.
Importance Of Export Documentation:
Minimizes your export risks
Ensures that exported goods conform to importing country specifications
Ensure you meet buyers requirements by providing evidence of origin and delivery
Helps you to formalize your export business
Will assist you in qualifying for export incentives
Required Export Documents:
For formal exports the following documents will be required at different stages of the export process:
Exporter Registration Document:
The first step of your export procedure is registration as an exporter with NEPC. In order to venture into export business this is required.
In summary:
Document issued – Exporter’s certificate
Issued by – NEPC
Relevance – it licenses you as exporter and makes you eligible for NEPC-benefits
Export Contract Document:
An export contract is an agreement between seller and buyer on the terms of export business:
Document issued – a signed export contract
Issued by – you as exporter and the importer
Relevance – it spells out the obligations of buyer and seller
Quality Assurance Documents:
Quality assurance documents help you to ensure your exported goods conform to safety measures (as stated by international conventions and possibly agreed terms of the contract). Using internationally recognized bodies is very important.
Relevant Documents Include:
- Phytosanitary certificate for agricultural commodities (issued by NAQS)
- Health certificate for processed and semi-processed food items (issued by NAFDAC)
- International veterinary certificate for animals and animal products (issued by DVPCS)
- Fumigation certificate for agricultural commodities (issued by FPIS, part of FMITI)
Commercial Documents:
The commercial documents display product values and quantities. The documents are both prepared and issued by the exporter and include:
- Proforma Invoice – An offer by an exporter to sell specified goods for a certain price and at certain terms in a formal manner.
- Commercial invoice – indicating the value of goods for export in the currency of transaction.
- Packing list – indicating the unit packaging and total quantity of goods intended for exports
Financial Documents:
The preparation of financial documents shows evidence of financial transaction between buyer and seller. It also shows conformance with the financial regulation for exports. It includes:
- Document issued – Nigeria Export Proceeds Form (NXP)
- Issued by – commercial bank
- Relevance – it captures the value of the export transaction for economic development purposes. It is also a major prerequisite for accessing the Export Expansion Grant (export incentive)
- Document issued – commercial invoice
- Issued by – you as exporter
- Relevance – it indicates the value of the goods for export in currency of transaction. It is also useful for processing the NXP
- Document issued – Final invoice
- Issued by – you as exporter
- Relevance – it indicates the actual value of the goods exported in currency of transaction for the purpose of payment by the importer.
Goods Movement Documents:
This deals with all aspects of the delivery of goods to the buyer in the medium specified in the export contract. Documents involved include:
Document issued – Clean Certificate of Inspection (CCI)
Issued by – government appointed Pre-Shipment Inspection Agencies (PIAs)
Relevance – it ascertains the quality, quantity and price competitiveness of Nigerian exports
Document issued – Certificate of Weight and Quality
Issued by – independent quality assessors (e.g. SGS, Bureau VERITAS) agreed by seller and buyer
Relevance – it ensures the goods conform to the quality standards and weight as stated in the contract
Document issued – Certificate of Origin
Issued by – National Association of Chambers of Commerce, Industry, Mines and Agriculture (NACCIMA)
Relevance – it indicates the origin of goods, needed for e.g. trade agreement benefits
Document issued – Bill of Lading (shipping document)
Issued by – shipping agencies
Relevance – it indicates the details of goods transported by sea
Document issued – Air Way Bill (shipping document)
Issued by – airlines
Relevance – it indicates the details of goods transported by air
Document issued – Road Transport Bill (shipping document)
Issued by – logistics companies
Relevance – it indicates the details of goods transported by road
Above documents must be obtained depending on the type you need as an exporter.
Stay with us as we continue to bring to your notice all you need to be a successful exporter in Nigeria.
Addendum:
Our company is one of the best companies in Agro-Export Business in Nigeria today. We train individuals and corporate organizations on how to do Export Business the right way; if you are interested, please contact the admin of this forum now for further details.
As an exporter, it is very important for you to fully understand all necessary procedures and documentations required for a successful export business. If you fail to follow the procedures or miss out on the required documentation, you may be heading towards great difficulty.
No matter the fact that you will need the services of an export agent along the way, you must make sure that you monitor the agent all the way in order to be sure that all procedures have been followed and all necessary documents obtained.
Do not listen to lame stories from people with half-baked knowledge or ideas, they will tell you that it doesn’t matter, when the time comes for it to matter they will not be there to solve the problem for you.
Importance Of Export Documentation:
Minimizes your export risks
Ensures that exported goods conform to importing country specifications
Ensure you meet buyers requirements by providing evidence of origin and delivery
Helps you to formalize your export business
Will assist you in qualifying for export incentives
Required Export Documents:
For formal exports the following documents will be required at different stages of the export process:
Exporter Registration Document:
The first step of your export procedure is registration as an exporter with NEPC. In order to venture into export business this is required.
In summary:
Document issued – Exporter’s certificate
Issued by – NEPC
Relevance – it licenses you as exporter and makes you eligible for NEPC-benefits
Export Contract Document:
An export contract is an agreement between seller and buyer on the terms of export business:
Document issued – a signed export contract
Issued by – you as exporter and the importer
Relevance – it spells out the obligations of buyer and seller
Quality Assurance Documents:
Quality assurance documents help you to ensure your exported goods conform to safety measures (as stated by international conventions and possibly agreed terms of the contract). Using internationally recognized bodies is very important.
Relevant Documents Include:
- Phytosanitary certificate for agricultural commodities (issued by NAQS)
- Health certificate for processed and semi-processed food items (issued by NAFDAC)
- International veterinary certificate for animals and animal products (issued by DVPCS)
- Fumigation certificate for agricultural commodities (issued by FPIS, part of FMITI)
Commercial Documents:
The commercial documents display product values and quantities. The documents are both prepared and issued by the exporter and include:
- Proforma Invoice – An offer by an exporter to sell specified goods for a certain price and at certain terms in a formal manner.
- Commercial invoice – indicating the value of goods for export in the currency of transaction.
- Packing list – indicating the unit packaging and total quantity of goods intended for exports
Financial Documents:
The preparation of financial documents shows evidence of financial transaction between buyer and seller. It also shows conformance with the financial regulation for exports. It includes:
- Document issued – Nigeria Export Proceeds Form (NXP)
- Issued by – commercial bank
- Relevance – it captures the value of the export transaction for economic development purposes. It is also a major prerequisite for accessing the Export Expansion Grant (export incentive)
- Document issued – commercial invoice
- Issued by – you as exporter
- Relevance – it indicates the value of the goods for export in currency of transaction. It is also useful for processing the NXP
- Document issued – Final invoice
- Issued by – you as exporter
- Relevance – it indicates the actual value of the goods exported in currency of transaction for the purpose of payment by the importer.
Goods Movement Documents:
This deals with all aspects of the delivery of goods to the buyer in the medium specified in the export contract. Documents involved include:
Document issued – Clean Certificate of Inspection (CCI)
Issued by – government appointed Pre-Shipment Inspection Agencies (PIAs)
Relevance – it ascertains the quality, quantity and price competitiveness of Nigerian exports
Document issued – Certificate of Weight and Quality
Issued by – independent quality assessors (e.g. SGS, Bureau VERITAS) agreed by seller and buyer
Relevance – it ensures the goods conform to the quality standards and weight as stated in the contract
Document issued – Certificate of Origin
Issued by – National Association of Chambers of Commerce, Industry, Mines and Agriculture (NACCIMA)
Relevance – it indicates the origin of goods, needed for e.g. trade agreement benefits
Document issued – Bill of Lading (shipping document)
Issued by – shipping agencies
Relevance – it indicates the details of goods transported by sea
Document issued – Air Way Bill (shipping document)
Issued by – airlines
Relevance – it indicates the details of goods transported by air
Document issued – Road Transport Bill (shipping document)
Issued by – logistics companies
Relevance – it indicates the details of goods transported by road
Above documents must be obtained depending on the type you need as an exporter.
Stay with us as we continue to bring to your notice all you need to be a successful exporter in Nigeria.
Addendum:
Our company is one of the best companies in Agro-Export Business in Nigeria today. We train individuals and corporate organizations on how to do Export Business the right way; if you are interested, please contact the admin of this forum now for further details.
